Grove Theatre

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    JOB TITLE:  General Manager
    Application Deadline: Oct 19, 2020
    Start Date: Nov 02, 2020

    Salary From: 40K To 40K
    Province: Ontario
    City: Fenelon Falls
    Employee Benefits: N/A
    Organization’s Field/Discipline: The Arts
    Job’s focus: Administrative
    Job Type: Contract
    Career Level: Upper management

    Organization Description

    The Grove Theatre

    The Grove Theatre is a new professional theatre company located in Fenelon Falls, Ontario. In 2020, The Grove Theatre built a 450-seat outdoor amphitheater for the purposes of annual summer mainstage productions as well as touring concerts and local community use. The Grove Theatre’s first professional theatrical season will begin in July 2021.


    Job Description

    The General Manager position offers an opportunity for a gifted arts administrator to join a rapidly growing organization – a place where they can bring their developed nonprofit management skills to a space that truly values their expertise and perspective. There is an opportunity for the General Manager to grow with this well-supported, burgeoning theatre company.

    Position Overview
    The General Manager role offers a highly organized, self-directed, and collaboration-minded individual the opportunity to oversee the finance, administrative, operations, HR, facilities, information technology, and fundraising aspects of a fledgling company that will become a significant cornerstone operation within the town of Fenelon Falls. This is a leadership position working closely with the Artistic Director and the Executive Committee in managing, steering and shaping the company in a time of exciting growth.

    The General Manager plays an important role in guiding all aspects of operations within the organization and requires an energetic professional who doesn’t mind wearing multiple hats.

    The General Manager’s general responsibilities include:
    Programming management
    Financial management
    Operational & facilities management

    Programming Management
    Facilitate and manage all productions to ensure productions that come in on time and on budget in cooperation with the Artistic Director and Production Manager.
    In cooperation with the Artistic Director and Executive Committee, coordinate a marketing plan for the company, venue and all productions.
    Represent the company locally and nationally on various boards, committees as well as to and within various professional organizations
    Manage all non-main stage performances (concerts, private rentals, community rentals).
    Execute contracts in all areas relating to production and bookings.
    Provide administrative liaison for managers of technical and design realization on all productions and rentals.
    Negotiate, manage and supervise rental contracts and other special uses of the amphitheater.
    Coordinate schedules and personnel requirements with performances.
    Coordinate all calendars (mainstage, rentals, and events).
    Create and oversee all production budgets in consultation with the Artistic Director.
    Secure housing for all production artists and crew.
    Oversee recruitment, hiring and contracting of all staff in consultation with Production Manager and Artistic Director.
    Work in conjunction with Artistic Director and Executive Committee to coordinate logistics of ongoing fundraising efforts, including grant writing and donor events.
    Inaugurate and oversee all ticketing and subscriber systems.

    Financial Management
    All financial functions are pursued in collaboration with the Executive Committee and the Artistic Director.
    Develop annual operating budget as a key planning and management tool. Oversee management of organizational budget to ensure prudent spending and allocation.
    Prepare accurate and timely financial reports, including monthly statements showing budget-to-actual income and expense and Year to Date balance sheets.
    Provide cash flow management, projections and regular monitoring in collaboration with Artistic Director and Executive Committee.
    Manage insurance and legal affairs for the Theatre in collaboration with Artistic Director and Executive Committee.
    Prepare year-end reports to satisfy government and management needs.

    Operational & Facilities Management
    Supervise management and operations of front of house, box office, volunteers, house management, bartenders, custodial, maintenance and repair contractors.
    Oversee management of operations and inventory of concessions.
    Act as liaison between the administrative and the production staff to ensure open communication and seamless coordination between the two.
    Determine and maintain day-to-day maintenance of all aspects of the theater building as well as vendor and supplier contracting (includes repairs, security, scheduling of vendors, sanitation, cleaning, maintenance, etc.)
    Liaison with Fire Marshall regarding safety regulations and maintain all appropriate emergency plans and safety logs.
    Troubleshoot all facility problems. Contact outside vendors/repair contractors as needed.
    Determine and then, with Artistic Director and Executive Committee approval, oversee maintenance projects.
    Manage OH&S activities of the organization, including annual review.
    Organize crews and assist in pre-season approved maintenance and projects.
    Ensure that all necessary permitting for the facility are obtained and up to date, including liquor license.
    Manage budget lines pertaining to maintenance of the facility.

    This position performs other support functions and duties as needed. The Grove Theatre is a growing organization with a small staff. Employees are often called upon to wear many hats to accomplish goals and meet important deadlines.

    The inaugural contract will be for $40,000/annum and assumes a part-time commitment from hire until spring 2021, full time through Labour Day.  The position will require frequent evening and weekend work. Salary and work schedule will be reviewed upon successful completion of the first season but the intention will be to move toward a full time year-round position with obvious time focused on the summer production season and a commensurate salary.


    Ideal candidates will have:
    Education: College diploma. Degree in arts administration preferred.
    Minimum of 5 years experience in a wide range of management areas within an arts organization.
    3+ years experience in a leadership role professional theatre or similar capacity
    Technical theatre background or capacity would be considered an asset.
    Strong organizational, analytical, computer and research skills
    Past experience with contracts and negotiations
    Experience working with management and artists with diplomacy and professionalism
    Demonstrated ability to work successfully with Board members and other volunteers and community leaders in a collaborative manner.
    Demonstrated history of working with people from diverse cultures, backgrounds, abilities and economic strata.
    Ability to work effectively in a fast-paced team environment
    Proven ability to lead multiple teams simultaneously
    Excellent written and verbal communication skills

    How to Apply:

    Please submit a PDF of your resume, accompanied by a cover letter that explains why you are qualified for this position. Use the opportunity to share something of yourself that we won’t get from your resume alone.

    Application Deadline: Oct 19, 2020



    We sincerely thank everyone for their submissions
    but only those selected for an interview will be contacted.